Job Description

Part-time Personal Assistant to top owners of a real estate investment firm. 30-32 hours/week in the office, located in the inner-loop of Houston TX.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings and personal appointments
• Responding to emails and document requests on behalf of executives
• Draft presentations, meeting notes and documents for executives
• Manage bills, both personal and business related, expense reports and due dates of upcoming policies - using portals to pay
• Strong customer service professional skills to assist clients, customers and vendors
• Redline documents that will be revised and revised again
• Create project files with deadline list of documentation, agreements, financial reports and invoices
• General IT assistance - MSO 365, DocuSign and Portals
• Heavy confidential information to manage. Must have experience with this type of role
• Strong writing/editing skills to represent the firm with notices, scheduling appointments a nd creating business documents

Qualifications

• Bachelor's degree or equivalent experience preferred
• 3 years Executive Assistant support
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

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